Exporting a batch of EML (Email Message) emails with attachments into MS Outlook is a quite difficult task for email client users. In this detailed guide, we will explain – How to acquire export into MS Outlook using different methods.
What is an EML file?
An EML file (.eml) is a single email message file. The file includes – the content of the message including the subject, recipient’s name, sender name, and date of the message.
How do we Export Batch EML Emails with Attachments into MS Outlook?
There are two methods for exporting Batch EML emails with attachments into MS Outlook. It includes –
- Manual methods
- Specialized software solution.
Manual Method: Using Microsoft Outlook
Step 1: Prepare EML Files: Gather all the EML files you want to export into a single folder for easier management.
Step 2: Open Microsoft Outlook: Make sure Microsoft Outlook is installed on your system and properly configured.
Step 3: Create a New Folder into Outlook: Open Outlook and create a new folder where you want to import the data of EML files. Write the folder a name that indicates its content.
Step 4: Import EML Files into MS Outlook:
- Using Microsoft Outlook, choose “File” > “Open & Export” > “Import/Export.”
- Choose “Import from another program or file” and click “Next.”
- Pick out – .pst (Outlook Data File) as the file type and click “Next.”
- Browse and select the PST file where you want to import the EML files.
- Next, choose the suited option for handling duplicates and click “Next.”
- Select the folder created in Step 3 and ensure “Include subfolders” is checked.
- In the end, click “Finish” to begin the import procedure.
Step 5: Verify the Imported Emails: Navigate through the Outlook folders to confirm that all EML emails with attachments are successfully imported. Check the folder structure and the completeness of the data.
Specialized Software Method:
Users can securely use Pcinfotools EML to PST Converter to export batch EML emails with attachments into MS Outlook. This tool is a saving time and effort for large sets of EML files. This tool migrates from other email clients or consolidates their email data.
Step 1: Visit the Official Website to Download and Install EML to PST Converter: Download the EML to PST Converter from the website. Next, install the converter software by following the instructions.
Step 2: Open the Software: Open the EML to PST Converter on your computer for converting.
Step 3: Attach a certain EML file: To import the batch of EML files you wish to export, click “EML File” or “Folder.” To ensure its correctness, preview the “EML File” that you have chosen.
Step 4: Choose PST as Output Format: Select “PST” as the desired output format for MS Outlook.
Step 5: Configure Conversion Settings: Customize settings for easy navigation. The configure setting includes – the file/ folder name, destination of file/folder, and date range for the conversion process. Optionally, you can apply filters to include or exclude specific emails.
Step 6: Start Conversion: Click on the “Convert” button to initiate the batch conversion process. The software will efficiently convert all the EML files to the PST format.
Step 7: Check Conversion Results: After the conversion is complete, open MS Outlook and navigate to the designated folder to verify that all emails, along with attachments, are seamlessly integrated.
Considerations for Exporting a Batch of EML Emails with Attachments into MS Outlook
Exporting a batch conversion supports saving time for users and effort for large sets of EML files. Outlook supports only the PST file format. So, the user is advised to take the help of specialized software for the conversion process.
Here, we explain some of the considerations:
- Backup your data: Before starting the export process, make a backup of your EML files to avoid possible data loss.
- Analysis of the changed data: After the change, check the data in MS Outlook carefully to ensure that all email data files and attachments have been successfully transferred.
- Verify Folder Structure: Confirm that the folder structure of your EML files is maintained during the conversion. This makes it easier to navigate and organize in Outlook.
- Update Outlook: Make sure that Microsoft Outlook is updated to the latest version to avoid any compatibility issues.
Exporting a batch of EML emails with attachments into MS Outlook is a critical process for users looking to streamline their email management or transition between email platforms. Using the manual method through Outlook or specialized software like Pcinfotools EML to PST Converter, you can effectively export your EML files and import them into Microsoft Outlook, including attachments. This program allows for a seamless conversion while maintaining the integrity of the data.