Simple Step By Step Guide to Efficiently Export Zimbra Mailbox to MS Outlook

Summary: With its many capabilities for organizing emails, calendars, projects, and more, Zimbra is a flexible email collaboration suite. But, you’ll need to export your Zimbra mailbox to Outlook PST format if you’re thinking of switching from Zimbra to Outlook. We’ll guide you through the many techniques for exporting your Zimbra inbox to PST in this article.

First, use Zimbra Desktop to export Zimbra Mailbox to PST.

To manually migrate your Zimbra emails, follow these three steps:

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Step 1: Save and Export Emails from Zimbra in EML Format

• Navigate to the Preferences tab after launching the Zimbra desktop client.
• Select Import/Export from the window on the left.
• Choose All Folders from the export window.
• Click OK to continue after selecting specific items from the mailbox or the full mailbox.
• In order to begin the procedure, click Export.
• Choose where you want the mailbox items to be saved.
• You can use programs like WinZip or WinRAR to unzip the ZIP file containing the compressed export elements.
• Keep in mind that mailbox files can presently be exported from Zimbra in EML format.

Second Step: Convert EML Files to Outlook

You can use the Outlook desktop client to access EML files:

• Launch the Outlook desktop application, then select the Folder tab.
• Give the folder a name after selecting the New Folder option.
• Place every EML email in this folder by dragging and dropping it.

Step Three: Export Outlook to PST Files for Zimbra Emails

To export your Outlook Zimbra emails to PST files:

• From the left pane, click the File tab and choose Open & Export.
• To access the Import and Export Wizard, select the Import & Export tab.
• Select Export to a file from the list.
• Select the option for Outlook Data File (.pst).
• Choose the folder where the backup Zimbra files are located.
• To save the file to the chosen location, click the Browse option.

Best wishes! Your Zimbra emails have been successfully transferred to your Outlook desktop application and exported in PST format.

Method 2: Use an Automated Solution to Export Zimbra Mailbox to PST

The WholeClear TGZ to PST Converter Tool can be used if all of your TGZ files are locally stored on your PC or if you need to transfer a complete Zimbra account to Outlook. As follows:

• Install the WholeClear TGZ to PST Converter Tool on your PC after downloading it.
• To import the Zimbra TGZ file containing the data you wish to convert, launch the program and select the “Add File” option.
• Navigate to the storage place on your computer, then pick the TGZ file.
• After choosing the file, select it and then click the “Export” option in the upper navigation bar.
• To save the converted Outlook PST file, pick the target location and choose the “PST” option from the export choices.
• Depending on your taste, choose “Multiple PST” or “Single PST.”
• To begin converting Zimbra to PST, click the “Export” option.

Once the conversion process is finished, you can locate the converted Outlook PST file by browsing the destination path. Open Outlook and select the “Import” option from the File menu in order to use the PST file. Choose the newly converted PST file by selecting the “Import from another program or file” option. To finish the import procedure, adhere to the instructions.

Method 4: Export Zimbra Mailbox to PST via IMAP

You can use an IMAP client like Microsoft Outlook to export your mailbox to PST if you have granted IMAP access to your Zimbra account:

• To configure your Zimbra account, use Microsoft Outlook’s IMAP protocol.
• In Outlook, choose an existing PST file or create a new one.
• To export a mailbox or folders to a PST file, just drag & drop them into the PST file.
• Wait for the export process to be completed.

Highlighted Features & Functions of the Advanced Software

• Batch Conversion: The ability to convert more than one TGZ file or an entire Zimbra mailbox into a PST layout in an unmarried operation This characteristic is crucial for saving effort and time when handling large volumes of records.
• Attachment Handling: The device needs to encompass attachments related to emails, ensuring that files, pictures, and other data stay intact when transferred to Outlook.
• Selective Conversion: The choice to selectively convert particular mailbox gadgets, folders, or categories from the Zimbra TGZ documents to PST This allows customers to pick out what statistics to migrate.
• Preview Feature: This converter tool offers a preview choice, enabling customers to view the content material of TGZ files prior to the conversion. This enables us to make certain of the accuracy of the statistics being transferred.
• No Data Loss: Data integrity is a critical characteristic and reliable TGZ to PST converters make certain that no record loss or corruption occurs throughout the conversion technique.
• Password-Protected TGZ Files: The capacity to deal with password-blanketed or encrypted TGZ documents, allowing customers to transform secured Zimbra records to PST.
• Multiple PST File Options: This gear offers the choice between developing a single PST record for all Zimbra information or more than one PST document for each Zimbra folder, presenting flexibility primarily based on individual preferences.
• Compatibility: An appropriate converter tool must be well suited to diverse variations of Microsoft Outlook, making sure that the transformed PST documents work seamlessly with the email purchaser.
• User-Friendly Interface: A consumer-friendly interface simplifies the conversion procedure, making it available to both technical and non-technical customers. Clear commands and a straightforward layout beautify usability.

Additional Features of the WholeClear TGZ to Outlook PST Converter

• Conversion Logs: The potential to generate conversion logs or reports that element the conversion procedure These logs can be beneficial for auditing, troubleshooting, and verifying the consequences of the conversion.
• Support and Updates: Reliable TGZ to PST converter equipment frequently comes with customer support and ordinary updates to ensure compatibility with modern-day electronic mail purchaser versions and working systems.
• Efficient Conversion: A correct converter tool has to effectively convert TGZ documents to PST, saving time and resources at the same time as producing accurate outcomes.
• Compatibility with Zimbra Versions: Compatibility with various Zimbra variations is critical to ensure that the device can handle specific releases of the Zimbra collaboration suite.
• Technical Support: This tool offers technical guides to help customers with any problems or questions they can stumble upon at This stage in the conversion method.

In Summary,

There are several methods you can export your Zimbra inbox as a PST file. Whether you go with Zimbra Desktop, TGZ to PST Converter, an IMAP client, or an MBOX Converter Tool, each solution offers advantages and disadvantages. Select the one that best satisfies your requirements. You can easily export your Zimbra mailbox to PST and move it to Outlook using these methods without losing any data.